Category Archives: News & Announcements

Photography Policy

Baldwin Farms Pumpkins & More Festival and Christmas trees are picturesque backdrops for photography.  However, because of liability and management issues, we have established guidelines  to streamline the process and cut back on the extra work that was created for the staff in the past.   Please  read and adhere to the new policies or be prevented from using our farm for photography  in the future.  Changes to the policy will be posted on this website.


Families and friends taking personal pictures are considered guests.  There are no photography fees.

Professional photographers are considered vendors and, as such, are subject to the same profit sharing as other vendors sharing our space.  The fees help pay for the work that is created for our staff and advertising that brings clients to Baldwin Farms.   Adhering to the guidelines will help us maintain a friendly environment.  There will be a $25 session fee per client up to 3 clients in a single day payable in advance of your visit.  For more than 3 clients in a single day, a 20% vendor  arrangement will be implemented.  $150 deposit will be made with application and deducted from the 20% vendor fee before leaving the premises based on daily sales and orders.

Who is considered a professional photographer?  Any one who is taking pictures of others expecting a return, either in services or cash, or if you intend to use the pictures to establish a photography business should consider themselves professional.  You know who you are!

Family Photography Guidelines
Don’t forget to bring your camera or smart phone to capture memories of your friends and family among the beautiful fall and winter colors. Take advantage of the natural settings. Feel free to snap away! Please do not rearrange the pumpkins, mums, signs, wagons, hay bales or other items placed by farm employees. If something MUST be moved slightly, please return it to its original position. Send your best photos to us at (as attachment) for a chance to win a prize. Submitting a photo gives us the right to use it in print and/or online.

Professional Photography requires a little planning and sharing.
Professional photographers are defined as persons being paid in cash or barter for their photos or bringing professional props and/or equipment on site.   They are considered vendors.  PP’s are expected to act as professionals and adhere strictly to our policies. This includes photographers for whom photography is not their primary source of income. We do not authorize use of Baldwin Farm’s name or trademark in your advertising and there is no expressed or implied endorsement of any product or service. 

Any published photos in print and/or online should credit the location of the photograph (Baldwin Farm, Richmond, KY).  As a vendor, please submit photos for the website sent as an attachment to Submitting photos gives us the right to use them in print and/or online!

5 Steps to a Perfect Professional Photo Session

  • Call or text for appointments (859-582-5785) to make sure your sessions do not interrupt our activities. All sessions will occur during open hours 11:00 a.m. – 6:00 p.m.  Please supply names of clients.  Please do not ask for exceptions to our printed guidelines.
  • Print and return signed Profession Photographer Agreement before session with any fees required.
  • Sign in when you arrive so we know you are on premises to manage your session.
  • Follow all rules for managing your session and clients.
  • Pay any vendor fees owed to Baldwin Farms before leaving.
  • Sign out when you leave.


Rules Q & A for Photo Sessions

PP’s must text or call for appointment for photo session and return a signed agreement before session.
For bad weather or emergencies, call the office by 9:00 a.m. the morning of the session to reschedule your session. Our staff is very busy in season so we must have proper notification.
Upon arrival, check in at Kelly House or Co-Co House. Baldwin Farm is a working farm and, for your safety, it is imperative that we know you are present and everyone can identify you.
Yes, we will provide an ID lanyard at check-in that you must wear and return when you check out.
You are responsible for your clients during the session. You must: (1) meet them, (2) escort them to the session area, (3) be knowledgeable of and inform clients of Baldwin Farm policies, as well as (4)follow your professional guidelines.
You and your clients must park in the parking lot. Driving in the field is not allowed.
You can schedule free photo sessions during regular business hours. Book sessions, whenever possible, on lower traffic days. Weekends during October for pumpkin season and Thanksgiving weekend for Christmas tree season are not your best days for photography sessions as those are high traffic times for our customers. Traffic (both autos and people) is extremely heavy and will require extra work/time for you and your clients to navigate and shoot around the crowd. Plan your time/cost wisely. Check our event schedules for dates and times.
Baldwin Farm customers have priority over free photo sessions. Do not expect our visitors to change their activities in order to accommodate your photo session.
You are welcome to use any natural setting or backdrop. However, we discourage rearranging the pumpkins, mums, signs, wagons, hay bales and other items placed by farm employees for the benefit of the festival guests. Dismantling our displays is not allowed. We realize that professional photographers prefer to have their own materials to stack, position or adjust at will. To accommodate you, there will be several areas supplied with an assortment of pumpkins/gourds, fodder, hay bales, mums, etc., that you can use in any fashion that does not destroy the materials. This saves you the trouble of rounding up backdrops from our carefully placed displays and us the trouble of keeping track of inventory…a win-win. In the event you must move a pre-positioned item slightly, please make sure it is returned to its original position. You are, of course, welcome to bring your own props.
We provide access to the farm as a professional courtesy to you. Please be courteous and respectful of our property, personnel, farm activities and customers. Baldwin Farm staff reserves the right to ask you to move or cooperate with last minute farm issues which may interfere with your schedule. Permission for continued use of the farm for photo sessions depends on your good attitude and compliance with farm policies.

Field Trips, Parties & Events

It’s never too early to book your event. Even though the farm is open to field trips, parties and events during festival seasons, we have limited space. We fill up fast. So use our new online forms and payment system to insure your reservations early. The new system allows us to schedule and confirm faster and easier, allowing more groups to participate.

Pet Policy

Everyone knows we’re dog (animal) lovers here at the farm. Our playful pals are our official greeting committee. So we’re happy to see your friendly pet. However, some of our other Baldwin Farms friends are not as comfortable around strange animals. All our guests deserve an equally good time so please keep your pet leashed and under control at all times. Although your big lovable brute may enjoy a friendly game of chase, smaller farm animals and animal guests may feel like they’ve been pegged as the afternoon snack. As you can see in these pictures, some of them are very fragile.

Feet, feet, feet…so many feet….we have many guests walking around the grounds…crawling in the grass…lying down under the trees each day. The farm grounds are packed with little ones running and playing everywhere. Even though this is a farm, please remember that public areas are not good places for “doggie-doodling.” If your pet needs “to go,” please lead him off into a vacant field and/or clean-up after him in case of accidents. Be respectful of our other guests.




Things to remember:

  • Friendly, leashed pets are welcome.
  • Holding your pet in arms is not the same being on a leash.
  • Be respectful that not all people may appreciate your pet.
  • Don’t allow your pet to chase other animals..
  • Stepping in “doggie-doodle”… not fun.
  • Small farm animals are not good snacks.
During the Pumpkins & More Festival, it may be even more complicated to control your pets because of the high excitement in the air with the children playing and the farm animals roaming all over the place. Of course, visitor safety, comfort and enjoyment are the most important considerations, including for you and your pet. So, if your pet is well-behaved, can be controlled on lease at all times and in all ways will enhance the experience of family fun for you and others, by all means, bring him/her. All pets and their actions are the responsibility of the pet owners.

The Right Tools

The Right Tools

We recommend you dress warmly by layering, wear sturdy shoes and bring gloves. Field Maps can be downloaded from our website or we will give you one at the farm. We will furnish hand saws and carts. Saws are sharp so adults should be the cutters. The tree fields are full of stumps and holes so step carefully, at your own risk.

Things to remember:

  • Dress warmly.
  • Wear sturdy shoes.
  • Bring gloves.
  • Download a field map.
  • Decide which tree you prefer.
  • We furnish hand saws.
  • We furnish carts to haul the tree.
  • Watch for stumps & holes in the fields.

You will want to measure the area where you intend to place your tree and then carefully measure the height and diameter of the tree of your choice. Trees in the field look much smaller than they really are. Leave as much trunk as you can to trim later. Gloves will come in handy to protect your hands when cutting and handling the trees. Place your tree on a cart and bring it to checkout for more assistance.

Things to remember:

  • Trees look smaller in the field.
  • Bring a measuring tape or yard stick.
  • Leave as much trunk as possible.
  • Wear gloves to protect hands.
  • Bring tree to checkout.

Drill Down

You may want to get a hole drilled into the tree trunk to make it sit in the stand easier. Remember to get the tree into water as soon as you can so the needles will stay greener and fresher for longer. Give the tree a good shake before you leave the farm so the loose needles land on our farm and not on your carpet. It’s important to us that your tree remains as fresh and clean in your home as possible.

Things to remember:

  • Tree stand if needed.
  • Tree bag for easy disposal.
  • Tree food to keep tree green.
  • Get tree into water ASAP.

Holiday Helpers

If you’re new to cutting a Christmas tree, don’t worry! There are usually plenty of people around who tromp boldly into the fields with saws every year. Lots of friendly people around can give you a quick tip or two. But a little advance research will make you a real scout. Pedro and the Gang will be around the check-out to help you check-out and load up. New experiences and a few good laughs are all part of “making memories.” Read Questions & Tips before you head out.

Things to remember:

  • Be a good sport.
  • Have a few laughs.
  • Relax!

Get Tied Up

If you show up riding a bicycle, a horse or a Segway, you may be out of luck getting your tree home. For most every other type of conveyance, we can probably assist you in tying on your tree in order to insure a safe trip home.

Things to remember:

  • Be safe.
  • We furnish cord to tie on your tree.
  • Don’t show up on a bicycle, a horse or a Segway.